1. Data Controller
The company under the name “POLYMEROS PAPADOPOULOS SINGLE-MEMBER PRIVATE COMPANY LIMITED”, with its registered seat in Vasilika, Thessaloniki, at the 23rd km of the Thessaloniki – Polygyros road, with VAT No. 998071345 and GEMI No. 059140804000, email address: [email protected] and telephone number: +30 23960 22082 (hereinafter the “Company”), acts as the Data Controller of the personal data submitted through the contact forms on its website.
For any matter concerning the processing of your personal data, you may contact the Company using the contact details indicated above.
2. General Information
The Company processes the personal data you submit through the website forms exclusively for the evaluation and handling of your specific request, communication with you and, where required, for taking steps prior to entering into a contract or for compliance with its legal obligations.
The provision of the fields marked as mandatory is necessary for the submission and handling of your request. If you do not complete them, it may not be possible to assist you.
Recipients of the data may include, as applicable, authorized personnel of the Company, IT/ website hosting partners, email /technical support providers and, where required, professional advisers or competent authorities. Such recipients receive only the data that is strictly necessary.
The data is not transferred outside the EEA, unless this is required due to the use of technology service providers, in which case the transfer shall take place subject to the appropriate GDPR safeguards.
You retain the rights of access, rectification, erasure, restriction, objection and data portability, where applicable, as well as the right to lodge a complaint with the Hellenic Data Protection Authority.
3. “Become a Partner” Form
Collected Data
This form collects personal data such as business name, contact person, VAT number, tax office, type of business, address, postal code, city, country, email address, telephone number and any information included in the communication message.
Purpose of Processing
The processing is carried out for:
- The evaluation of a request to initiate a business cooperation.
- Communication with the interested business.
- Keeping a record of business communications.
Legal Basis
The processing is based on:
- Article 6(1)(b) GDPR, where it is necessary for taking steps prior to entering into a contract at the request of the data subject.
- Article 6(1)(f) GDPR, where it is necessary for the purposes of the legitimate interests of the Company, in particular for the assessment of business cooperation requests.
Retention Period
The data is retained for up to 24 months from the last communication, unless a cooperation is established in the meantime, in which case it shall be retained for as long as required in the context of the contractual relationship and the applicable legislation.
4. “Become a Supplier” Form
Collected Data
This form collects personal data such as business name, contact person, email address, telephone number and any information included in the communication message.
Purpose of Processing
The processing is carried out for:
- The evaluation of a proposal for the supply of products or services.
- Communication with the prospective supplier.
- Keeping a record of business communications.
Legal Basis
The processing is based on:
- Article 6(1)(b) GDPR, where it is necessary for taking steps prior to entering into a contract at the request of the data subject.
- Article 6(1)(f) GDPR, where it is necessary for the purposes of the legitimate interests of the Company, in particular for the assessment of cooperation proposals and the organization of its supply and commercial operations.
Retention Period
The data is retained for up to 24 months from the last communication, unless a cooperation is established in the meantime, in which case it shall be retained for as long as required in the context of the contractual relationship and the applicable legislation.
5. “Job Openings” Form
Collected Data
This form collects personal data such as first name, last name, email address, telephone number, position of interest, as well as any information included in the curriculum vitae or in other supporting documents you submit.
Purpose of Processing
The processing is carried out for:
- The evaluation of your application for a specific or future job opening.
- Communication with you regarding the recruitment process.
- Maintaining a candidate database for the staffing needs of the Company.
Legal Basis
The processing is based on:
- Article 6(1)(b) GDPR, where it is necessary for taking steps prior to entering into an employment contract at the request of the data subject.
- Article 6(1)(a) GDPR, provided that you give your consent for the retention of your CV and for the examination of your application also for future job openings.
Retention Period
The data is retained for as long as necessary for the evaluation of your application and, if you specifically consent thereto, for up to 24 months from its submission, so that you may also be considered for future job openings.
If no such consent is provided, the data is retained only for as long as required for the completion of each recruitment process and for the handling of any legal claims.
6. “We’re Listening” Form
Collected Data
This form collects personal data such as first name, last name, business name, capacity/title, VAT number, city, country, email address, telephone number, details relating to a product or service, as well as any information included in your message.
Purpose of Processing
The processing is carried out for:
- Handling comments, complaints, reports and other communication requests.
- Communication with the sender for the investigation and resolution of the matter.
- Keeping a communication record and supporting the improvement of the products and services provided.
Legal Basis
The processing is based on:
- Article 6(1)(b) GDPR, where the data subject’s request is connected with steps prior to entering into a contract or with the performance of an existing contractual relationship.
- Article 6(1)(c) GDPR, where the processing is necessary for compliance by the Company with a legal obligation.
- Article 6(1)(f) GDPR, where the processing is necessary for the purposes of the legitimate interests of the Company, in particular for the proper handling of requests, comments and complaints and for the improvement of service procedures.
Retention Period
The data is retained for as long as necessary for the handling and completion of your request and, in any event, for a period of up to 24 months from the last communication, unless there is a reason to retain it for a longer period due to a legal obligation or for the establishment, exercise or defense of legal claims.